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Step 3 Activity Groups

STEP 3: Set up Activity Groups​

After registrants select their registrant types (step 2), they will see the Activity Selector page (scheduling page). On this page, they will see activities grouped by dates, types, or locations. Explore each section below to learn more about setting up Activity Groups.

What would Activity Groups look like to registrants/volunteers?​

Refer to the Example below to understand how Activity Groups, and associating Activities populate on the front-end of your site for registrants completing sign-up.

tip

Shown are two Activities Groups that have been created: Boat Excursions and Beach

  • Boat Excursions has two activities associated to it: Island Tour and Scuba Diving
  • Beach has two activities associated to it: Beach Party and Bonfire at Night

Example of Activity Groups 'Boat Excursions' and 'Beach' shown on the myTRS registration front-end

note

When I expand the Boat Excursions Activity Group's Activities, the time slots associated with those Activities will populate as lists.

Example showing the 'Boat Excursions' Activity Group expanded to reveal 'Island Tour' and 'Scuba Diving' activities with time slots

Determine Activity Groups​

When deciding your activity groups during the site-build process, ask yourself these questions:

  1. How will my registrants look for activities first?

    • By the type of Activity (Sports, Tour, Committee, Training, etc.)
    • By days of the Event: (Monday activities vs Tuesday activities)
    • By Location: (Conference rooms, Hotel, Main street, Airport, Building A)

  2. If you are using Team Leaders, how are they organized?

    • By committee?
    • By location?
    • By day of the event?

  3. How is your volunteer, or registrant, grid organized?

    • TRS will help you find the best formatting to set-up your Activity Group, or Groups, based on the criteria listed above and your specific needs.

Do I need to set up Activity Groups right now?​

No, you can set up the activities and schedules first. Then you can decide how to group them later.

Set up your activity groups​

  1. Go to Activity Groups section
  2. Type in the name and description (optional) for an activity group
  3. Check the box Is Public ✅
  4. Click Add

Screenshot of the 'Activity Groups' configuration section in the myTRS admin interface

Where will the Activity Group description show?​

To make the description visible, follow the steps below:

  1. Go to Page Settings
  2. Go to Activity Selector tab
  3. Check the box Show Description Inline
  4. Save the change.
note

This is what it would look to registrants/volunteers:

Example showing an Activity Group description displayed inline on the myTRS registration front-end



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