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Step 5: Custom Fields

Understanding Custom Fields​

Custom Fields section is where you can add custom fields for your volunteers/registrants and allow them provide documents by uploading images or files to complete their user profiles.

Understanding Custom Fields

Set up Custom Fields​

  1. Go to Custom Fields section
  2. Determine who should see these custom fields:
    • Everyone: add custom fields under SITE if you want all registrants/volunteers to see them
    • Specific registrant types: add custom fields under the relevant REGISTRANT TYPE if you have specific questions for each type.
    • All Activities: add custom fields under the relevant ACTIVITIES if you have specific questions for each activity.
  3. Click on Previously Used Fields to see if there are any questions that you can use
  4. If you don't find what you need, click on New to create a new field.
  5. Type in your question
  6. Select the relevant format (see below for different types of formats)
  7. Make it visible to Individual
  8. Save it.

When you add a custom field question, make sure you select the right format for it. For example, if the question is "Date of Birth", then the format for this question should be "Date of Birth".

custom field setup

Custom field formats​

Click a format below to see how it works and what it looks like to your registrants/volunteers on the frontend.

Instructions​

Instructions

Add short instructions using this "instructions" field format. To see the instructions, registrants will need to move their cursor to the question mark (?).

instructions

Inline Instructions

This is for longer description/instruction. This section will show up right under the field for registrants to read before they proceed to fill in their information. You can add images, hyperlink, maps, bullet points, tables, etc. in this section just like a description field in Page Settings or Activities.

inline instructions

Choice questions​

Single Option List

This format allow you to create a question in which registrants/volunteers can only select 1 option.

single option list

Multi Select List

This custom field format allows registrants to select multiple options from the list.

Screenshot showing the Multi Select List custom field format that allows registrants to select multiple options

Alphabetize options

If you would like your options for the choice questions to be alphabetized you can check the box Alphabetize options.

Screenshot highlighting the 'Alphabetize options' checkbox for organizing choice question options

Image and document uploads​

Document Upload

This allows volunteers to upload documents in PDF, Excel or Word.

Screenshot showing the Document Upload format that allows volunteers to upload PDF, Excel or Word files

Image Upload

This allow volunteers/registrants to upload an image without cropping.

image upload

Profile Upload

This allow volunteers/registrants to crop an image before uploading.

Screenshot showing the Profile Upload format that allows volunteers to crop images before uploading

Text responses​

Single Line input

This allows registrants to fill in information on one single line.

Screenshot showing the Single Line input format for registrants to fill in information on one line

Multi Line input

This allows registrants to type their answers in multiple lines.

Screenshot showing the Multi Line input format that allows registrants to type answers in multiple lines

Date and time​

Date of Birth

Screenshot showing the Date of Birth custom field format for collecting birth date information

Time

Screenshot showing the Time format custom field for collecting timing information from registrants

Section header​

Section Header

If you want to create different sections of questions, you can create a section header to separate each set of questions.

Screenshot showing how to create a section header to separate different sets of questions

Manage your custom fields​

Make a question required​

Required Question

Screenshot showing how to make a custom field question required for registrants

Re-order custom fields​

Loading YouTube video...

Watch the video above to learn how to re-order your questions.

Custom Field Visibility​

All custom fields should be made visible to Individual. If you set up group registration, make the custom field visible to the guest and group leader too.

Custom Field

Screenshot showing custom field visibility settings for Individual, guest, and group leader access

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