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26 posts tagged with "Events"

Content about event planning

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Building the Volunteer Site for the 99th National FFA Convention

· 3 min read
Giang (Jen) Tran
Operations & Account Manager

When the National FFA Organization comes to you for their 99th National Convention, you feel the weight of that number.

Ninety-nine years of young people in blue and gold. Ninety-nine years of agricultural education, leadership development, and community service. And this year, for the first time, some new requirements that made setting up their volunteer site more complex than ever before.

Event Registration That Actually Works: Lessons from Large-Scale Conferences

· 7 min read
Giang (Jen) Tran
Operations & Account Manager

There's a particular kind of chaos that happens when 500 volunteers show up for an event and the registration process can't keep up. I've seen the line snake out the door, watched frustrated volunteers abandon check-in, and felt the panic of coordinators realizing their careful planning is unraveling in real time. After years of supporting events ranging from 50-person community gatherings to conferences with 10,000+ volunteers, I've learned what separates smooth registrations from disaster zones.

TL;DR
  • Start recruitment 4-6 months before large events—early lead time builds awareness, allows proper training, and reveals gaps while fixable
  • Streamline registration: ask only essential questions, ensure mobile works, and provide instant confirmation with clear next steps
  • Role clarity prevents chaos: detailed descriptions (where, when, what, who supervises) beat vague "help with logistics" assignments
  • Digital check-in eliminates bottlenecks—paper sign-ins process 2/minute; mobile check-in takes seconds with no lines
  • Post-event matters: send thank-yous within 48 hours, collect feedback, and document volunteer hours automatically

TRS + Betterflye Updates

· 2 min read
Florence (Fleck) May
President

TRS + Betterflye Updates​

Updated: Jul 20, 2021

While Valentine's Day is quickly approaching, TRS + Betterflye are playing matchmaker with new product additions, a new alliance and new staff to support our clients!

1. New Product: Betterflye​

In 2021, Betterflye is bringing new features to our TRS clients with:

  • volunteer gamification
  • volunteer and donation impact tracking
  • volunteer rewards programs
  • volunteer social forum and much more